The Robert J. Margolis, MD, Center for Health Policy is recruiting for the following positions:
Duke Job Code: 1268 Public Relations Spec, Senior
Position Summary: The Events Manager is responsible for planning, financial management and effective execution of events associated with the Duke-Margolis Center for Health Policy. These include events created in partnership with external sponsors, events intended to enhance the reputation of Duke-Margolis and Duke University, and staff engagement events. Reporting to the Director of Communications, the Events Manager also serves as the primary liaison to connect Duke-Margolis media relations and sponsor media relations staff to maximize public outreach as required by sponsors and project directors. This position is based in the Washington, DC office of the Duke-Margolis Center for Health Policy.
Principal Duties and Responsibilities:
Event Program Planning
Collaborate with senior staff to build and manage event concepts, goals, and strategies. Ensure that events are aligned with Center strategic communication goals.
Secure venues and ensure that negotiated contracts for space and services (e.g. catering, audiovisual production, travel and accommodations) meet Duke University requirements.
Manage event preparations timelines including invitations, mailings, registration, RSVPs, day-of materials (agendas, name tags, table tents) and attendee follow up (thank you notes, confirmation of attendance).
Prepare draft event announcements, bio pages, agendas, and other necessary meeting materials in collaboration with senior staff.
Ensure that conference materials are submitted, copy-edited and produced in a timely manner, including management of internal and outsourced document production.
Provide Director of Communications with event dates, schedules and materials.
Maintain Center-wide events calendar and coordination of availability for senior staff. Serve as Duke-Margolis calendar coordinator for the Duke University and Center web-based calendars. Distribute updated calendar monthly to all Duke-Margolis members and staff.
Coordinate with Duke University's Associate Director of Government Relations to receive, coordinate, and respond to requests from Duke University entities to schedule space in the Duke in DC offices. Maintain policies and guidelines for use of space.
Maintain Duke-Margolis faculty, staff and external speaker database.
Lead the evaluation of events and develop recommendations to improve future events.
Develop and execute staff engagement events and activities, e.g. retreats, volunteer days, brown bags, speaker series, holiday events
On-site Event Management
Serve as point person on-site at events to ensure logistical coordination.
Manage roles and responsibilities of Center staff on-site during events.
Ensure compliance with Duke University bidding, procurement, and contract processes.
Reconcile event budgets to actual expenses. Ensure that expenses are allocated to sponsored and center accounts, as directed by the COO. Ensure that all sponsor guidelines are met.
Oversee expense reimbursement and purchase order preparation by administrative staff. Ensure timely receipt and accuracy of invoices, oversee processing for prompt payment.
In collaboration with Director of Communications and COO, create and monitor annual events budget including allocation to central and sponsored accounts.
Coordination with existing external sponsors and acquisition of new sponsors
Collaborate with senior staff and external sponsors to ensure that sponsor requirements are met.
Act as event liaison with events and media teams from outside co-sponsors.
Work with project staff to secure external sponsorship, where appropriate, ensure sponsor recognition at event.
Ensure that Duke University and sponsor media relations policies and processes are followed to meet Duke-Margolis and sponsor media outreach objectives.
Manage day-of social media participation (hashtags, webcasts, etc.)
Assist with logistics for media presence at public events including credentialing and sign-in.
Ensure that Duke University bidding and procurement processes are followed.
Social media, email marketing, etc.
Bachelor's degree required. A minimum four years of experience with meeting / conference planning and execution, in a university or a non-profit environment preferred. Strong preference for experience in the Washington, DC area. CMP preferred.
Excellent oral and written communication skills; strong customer service orientation; excellent public contact skills; resourceful, highly organized, and detail oriented; good problem solving abilities required. Strong negotiating skills. Must be proficient with Microsoft Office. Must have strong understanding of budget management and project management, with demonstrated prior budgetary responsibility. Must be able to function independently, with initiative and little supervision. Needs to be comfortable with multi-tasking in a fast-paced environment. Ability to work in changeable setting, with variable deadlines and responsibilities.
Note: The above job description is not to be construed as a complete listing of assignments that may be given to any employee, nor are such assignments restricted to those precisely listed in this description.
To apply, qualified candidates should apply online at https://hr.duke.edu/careers/apply to requisition 401280096. Additionally, qualified candidates should send a cover letter, resume and salary history to Events Manager position via email to Ellen de Graffenreid.
Staff Assistant -- Durham, NC
Perform responsible administrative and secretarial duties of a complex and confidential nature in support of major departmental or divisional activities to relieve supervisor of varied clerical and administrative responsibilities and to maintain efficiency in organizational operations.
Screen and route mail and documents; determine which to respond to or which to bring to supervisor's attention based on content of communication and broad knowledge of departmental programs and activities. 0.10 FTE
Organize and maintain divisional or departmental files of records, reports and correspondence required for reference and efficient operation of division or department; maintain up-to-date management and procedural manuals, directives and related records; interpret new directives, policies and regulations and inform appropriate personnel of changes. 0.10 FTE
Assist in preparing complex reports and proposals requiring the identification of sources, compilation, analysis and evaluation of data. 0.10 FTE
Review reports received for supervisor; check and compare with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor. 0.10 FTE
Compose letters and statements independently requiring interpretation and application of departmental policies, procedures, rules and regulations. 0.10 FTE
Schedule and coordinate arrangements for seminars and conferences and establish appointments, meetings and speaking engagements for supervisor; attend meetings to take minutes, provide information and serve as a resource person; interview callers; answer questions concerning departmental or divisional activities and transmit instructions and/or information to and from staff members; serve as liaison with administrative personnel and external agencies concerning University policies and procedures, grant administration and budgetary preparation and control. 040 FTE
Work collaboratively with secretarial, clerical or other personnel in the department or division; make work assignments and review work for accuracy and completeness. Perform other related duties incidental to the work described herein. 0.10 FTE
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Work requires a broad knowledge of office systems and excellent computer skills. Strongly prefer a candidate with a 4-year degree, demonstrated skill in written and oral communication, and ability to present a professional, customer focus to research collaborators and event attendees.
Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR and equivalent combination of education and relevant experience.
The Fuqua School of Business at Duke University has an opening for a Research Assistant in the Robert J. Margolis, MD, Center for Health Policy. The worksite for this position will be the Duke-Margolis Center office in Durham, NC.
A Research Assistant will Support the Center projects with research and analysis on a broad range of topics, including international models of accountable care, health financing and payment and delivery reform. Primary responsibilities include conducting background research and literature reviews, drafting summary documents, policy briefs, and meeting materials, supporting academic paper development.
- Bachelor’s degree or equivalent required.
- Strong research experience and outstanding writing skills is required.
- Literature review and analytical skills; capacity to learn job specific software programs is required.
- Demonstrated familiarity with domestic health reform, health economics and global health is required.
- Prior professional research experience in academia, government, or a research organization is preferred.
- Training or research experience in the fields of health policy, public health, public policy, or health economics is preferred.
- Familiarity with accountable care organizations in the U.S. and international payment and delivery reform is preferred.
- Flexibility to work independently and collaboratively
- Knowledge of Microsoft (MS) Suite (MS Word, Excel, Powerpoint) required
Interested individuals must complete the electronic application online.
This position is located in Washington, DC.
This research associate position will support the Center projects with research, writing, and analysis with a focus on healthcare payment reform, including reforms focused on medical products such as pharmaceuticals, medical devices and gene therapies. He or she may also collaborate on other projects with a broad range of topics, including health care delivery and physician payment reforms, pharmaceutical and medical device policy, US health policy, patient engagement, and biomedical innovation.
- Supports Research Director by managing policy research and development on healthcare payment reform projects. Activities to include guiding background research, developing project content, creating project plans, managing deliverables, interacting with external stakeholders
- Leads development of summary documents, policy briefs, and contributes to the development of internal and external Power Point presentations
- Supports the project activities through coordination, logistics management, and some administrative tasks.
- Education: A graduate degree in health economics, public policy, public administration, public health, epidemiology, or a relevant discipline,
- A minimum of 5 years of relevant work experience required. He/she might have supervision responsabilities
- Familiarity with current trends and regulations in health care payment reform, Affordable Care Act, Medicaid and Medicare programs, Medicaid managed care, Medicare Access & CHIP Reauthorization Act (MACRA), and/or drug payment approaches is required
- Training or experience in the fields of health care or drug payment reform, health policy, public policy, public health, health economics is preferred.
- Policy research skills, including ability to synthesize content from a broad range of sources, is required. Some data analysis capabilities would be preferred.
- Strong organizational skills and ability to multitask
- Strong research and writing experience is required.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
- Ability to interact with high level individuals and organizations is preferred.
- Ability to transform complicated information into easy to understand materials is required.
- Ability to complete tasks with limited oversight and supervision.
To be considered for this position, applicants must submit materials online.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status.